English Center Management App

This application streamlines English center operations, enhances student experience, and improves teacher-student communication. It's written in Java using JavaFX and Maven.

Table of Contents

• Project Overview
  • Introduction
  • Research Problems
  • Objectives
  • Scope and Limitations
  • Development Tools
• Requirement Specification
  • Survey of the Organization
  • Survey of Business Processes and Major Activities
  • Software Requirements
• Analysis and Design
• Implementation and Testing
  • Implementation Environment
  • User Interface
• Useful Links
• Contribution
• Contact
• Building and Running the App
• Creating a .env File

Project Overview

This project, developed collaboratively with classmates, provided practical experience in system analysis and design.

Introduction

• Many English centers struggle with manual or inefficient management processes, hindering their growth and performance.
• This application addresses these challenges with a user-friendly interface and robust features, improving efficiency and streamlining operations.

Research Problems

Traditional management methods often lack remote collaboration, pose security risks, and are not automation-friendly. Data management becomes increasingly difficult as English centers grow, leading to disorganization and communication issues. This application provides a solution with automation, a user-friendly UI, and diverse functionality.

Objectives

• Faster database searches.
• Improved online communication between teachers and students.
• Key features include:
  • Enrollment and placement test management.
  • Student/Teacher management.
  • User management.
  • Academic and classroom management.
  • Academic results and financial management.
  • Analysis/reporting.
  • Data recovery and backup.

Scope and Limitations

Due to time and resource constraints, the project focuses on:

• User role assignment.
• Class and lesson management.
• User management.
• Course and chapter management.
• Schedule generation.
• Attendance tracking.
• Classroom management.
• Analysis/reporting.

Development Tools

• Visual Studio Code/ IntelliJ IDEA.
• Java.
• Oracle database.
• Figma.
• StarUML.

Requirement Specification

• Survey of the Organization

  • Overview of the current organizational situation.

• Survey of Business Processes and Major Activities

  Details the processes and activities for:

  • Board of Directors: Goal setting, board meetings, decision-making, financial oversight.
  • Business Department: Student enrollment, student database management, marketing, promotion, customer relationship management.
  • Accounting-Finance Department: Financial operations, record keeping, financial health.
  • Human Resources Department: Employee recruitment, development, performance management, compliance, work culture.
  • Academic Department: Managing teaching documents, providing an effective learning environment.

• Software Requirements

  • Functional Requirements:
    • Data storage for accounts, students, rooms, courses, chapters, classes, lessons, attendance, materials.
    • Search functionality for classes, rooms, courses, users, chapters, lessons.
    • Statistical reporting with graphs and exportable class reports.
  • Non-Functional Requirements:
    • Usability, reliability, performance, security, maintainability.

Analysis and Design

Diagrams are available for:

• Use-case Diagram: link
• Use-case Specification and Activity Diagram: link
• Sequence Diagram and Class Diagram: link
• Class Diagram and Entity Class Diagram: link
• State Diagram: link
• Mapping to Relational Model from Entity Class Diagram: link

Implementation and Testing

• Implementation Environment

  • Operating Systems: Windows 11, MacOS Ventura.
  • Database: Oracle database.
  • IDE: IntelliJ IDEA.
  • Programming Language: Java.
  • Libraries: JavaFX, Lombok, PDFBox.

• User Interface

  Screenshots and explanations: link

Useful Links

• Figma design: link

Contribution

• Le Quoc Khanh: Main developer, System architect, Project manager.
• Le Gia Kiet: System analyst, Designer, Project sub-manager.
• Ninh Thien Bao: Developer, Database administrator, Reporter.
• Nguyen Thi Thuy: Reporter, Tester.

Contact

[email protected], [email protected]

Building and Running the App

1. Clone the repository: git clone <repository_url>
2. Open the project in your IDE.
3. Build: mvn clean install
4. Run: mvn javafx:run

Creating a .env File

1. Create a file named .env in the project root directory.
2. Add environment variables (replace placeholders with your values):

   DB_URL=jdbc:oracle:thin:@localhost:1521:orcl 
   DB_USER=c##center_name 
   DB_PASSWORD=password123 
   MATERIAL_PATH=D:\\Materials 
   

3. Access environment variables in your Java code using Env.get("VARIABLE_NAME").